English · Published and updated 2026-07-14

Dealer Registration for Automatic Tables: A Pre-Application Due-Diligence Checklist

A dealer registration automatic table form may look like a simple request for a company name and contact details. A serious application, however, starts before any form is submitted. The applicant and prospective supplier need enough verified information to determine who can contract, where activity is lawful, who supports installed products, how parts move, what happens to customer data and which promises actually appear in the agreement.

This guide is an independent preparation framework. It does not offer or imply exclusivity, a profit level, an approval outcome or a service-level commitment. Commercial status exists only if authorized parties sign a valid agreement. Product availability, appointment criteria and legal requirements differ by market and must be confirmed directly.

1. Verify the legal entity behind the application

Identify the exact entity that would buy, import, resell or service the automatic tables. Record its registered legal name, registration number, jurisdiction, registered address, trading names, tax or import identifiers where relevant, ownership and authorized signatories. Obtain current registry evidence from an appropriate official source and determine whether the applicant is active and permitted to conduct the proposed business.

Map related entities rather than mixing them together. The company operating a showroom may differ from the importer, warehouse operator, online lead collector or service contractor. State which entity invoices customers, carries inventory, employs technicians and accepts warranty obligations. The counterparty should also disclose its contracting legal identity and the authority of the person negotiating. Where ownership, sanctions, anti-bribery or credit checks are required, use qualified advisers and lawful screening processes.

2. Define territory without assuming exclusivity

Describe the requested territory precisely: country, state, province, city, free zone, channel or named customer segment. Then test whether the applicant can lawfully import, market, install and service the relevant configuration there. Product rules, electrical requirements, language obligations, consumer law, tax, customs and advertising restrictions can differ even within a broader region.

A territory discussion should address direct sales, other dealers, online enquiries, cross-border orders, house accounts, tenders and leads generated outside the area. None of those points creates exclusivity unless the signed contract says so. If restrictions are proposed, counsel should examine competition law and enforceability. The application should present evidence of lawful coverage—such as locations, personnel and logistics arrangements—without promising sales that cannot be substantiated.

3. Allocate after-sales responsibilities in writing

Automatic tables combine furniture, moving mechanisms, electrical components and model-specific controls. Before applying, create a responsibility matrix covering delivery access checks, installation, commissioning, user orientation, preventive care, diagnostics, warranty intake, onsite work, return authorization and escalation. For every task, identify the responsible entity, required competence, charge basis, geographic boundary and record to be retained.

Clarify who communicates with the end customer and who decides whether a case is installation error, misuse, transport damage, wear or a potentially covered defect. Define how safety concerns and repeated failures are escalated. Do not publish response-time or restoration-time promises merely because they sound competitive; a service-level obligation should exist only after staffing, parts, geography, measurement rules, exclusions and remedies have been contractually reviewed.

4. Build a spare-parts plan by model and revision

Ask for a controlled parts list tied to exact models and revisions, with identifiers, compatibility notes and diagrams where available. Separate consumables, common service parts, cosmetic components, assemblies requiring trained replacement and parts subject to transport or regulatory controls. Determine whether diagnostics require special tools, software, fixtures or supplier authorization.

The due-diligence file should state who forecasts and owns stock, where it is stored, how replenishment is ordered, how substitutions are approved and how obsolete revisions are handled. Review packaging, traceability, customs classification and defect-return procedures for parts. Avoid inventing stocking quantities or replenishment times before installed-base data and supplier terms exist. A useful plan defines the decision method and review cadence instead of presenting unsupported numbers.

5. Map personal data before collecting leads

Dealer onboarding can involve applicant contacts, beneficial-owner information, employee records, customer leads, installation addresses, support histories, device identifiers and photographs from service visits. Create a data map that lists each category, purpose, lawful basis, collecting party, system, recipient, transfer location, retention period and deletion method. Collect only what is necessary and provide an appropriate privacy notice at the point of collection.

Determine whether each participant acts as an independent controller, joint controller or processor under applicable law; terminology and obligations vary by jurisdiction. Review access control, authentication, breach handling, backups, subcontractors and cross-border transfer mechanisms. Marketing consent should not be bundled invisibly into a dealer enquiry. Sensitive identity documents should not be sent through an unapproved channel. Obtain specialist privacy advice for the actual markets and systems.

6. Perform contract diligence before relying on the relationship

Compare the draft agreement with statements made in presentations, messages and application pages. The contract review should cover appointment scope, products, ordering and acceptance, prices and taxes, payment, title and risk, forecasts, branding rules, product changes, compliance allocation, records, training, warranties, returns, parts, intellectual property, confidentiality, data protection, audit rights, insurance, indemnities, liability limits, term, termination, post-termination duties, dispute resolution and governing law.

Pay special attention to unilateral change clauses, personal guarantees, automatic renewal, minimum performance conditions, inventory repurchase, currency risk and conflicts between standard terms and local mandatory law. A forecast is not a profit assurance, and a registration acknowledgement is not dealer approval. Record every negotiated exception in the signed documents. Qualified local counsel should review legal consequences; this editorial checklist is not a substitute for legal advice.

Application-room checklist

• Current registry extract, entity chart, signatory authority and role allocation.
• Defined territory and channels, legal-market review and operating evidence.
• Installation, warranty, customer-contact and escalation responsibility matrix.
• Model-specific parts list, stock ownership, revision control and return process.
• Personal-data map, privacy notices, security controls and transfer assessment.
• Marked-up agreement, risk approvals, signed exceptions and final document set.

Sources, method and limitations

This original checklist synthesizes general corporate onboarding, distribution governance, after-sales planning, parts control, privacy mapping and commercial-contract review practices. It is editorial information prepared without access to a particular applicant’s records, supplier appointment policy or signed contract. No exclusive territory, margin, profitability, approval, inventory availability or SLA is represented. Laws and product obligations vary by jurisdiction and configuration, so applicants should verify official records and engage qualified legal, tax, customs, compliance, privacy and technical advisers.